Serial Numbers
Serial numbers are unique identification codes assigned to individual units of a product to distinguish them from each other. These numbers are used to track and manage products throughout their lifecycle, from production and distribution to sales and after-sales service. Serial numbers can consist of a combination of letters and numbers, and they are typically either engraved, printed, or embedded in the product in a way that ensures they are permanent and easy to read.
Rackbeat October 11, 2024
Purpose of Serial Numbers
Serial numbers play a crucial role in inventory management and quality assurance. They enable detailed tracking of each individual product and can provide valuable information about the product’s origin, production date, and other relevant details:
• Tracking: Serial numbers make it possible to track products throughout the supply chain, which is essential for effective inventory management and logistics.
• Quality Control: By identifying precisely which batch or production run a product belongs to, companies can quickly respond to quality issues and conduct recalls if necessary.
• Service and Support: Serial numbers facilitate after-sales service and support by providing precise information about the product, which can aid in troubleshooting and repair.
• Warranty: Serial numbers are used to verify warranties and ensure that only eligible products receive service under the warranty.
• Theft and Counterfeit Prevention: Unique serial numbers can help identify stolen or counterfeit goods, increasing security and trust in the product.
Example of Using Serial Numbers
An electronics company produces a new series of smartphones. Each smartphone is assigned a unique serial number, which is engraved on the device and recorded in the company’s inventory management system. This serial number is used to track the device from the factory to the warehouse and further to the retailer and the end customer. If a problem is later discovered with a specific batch of smartphones, the company can quickly identify and recall the affected units using their serial numbers.
Tips for Effective Use of Serial Numbers
- Integrate Serial Numbers into Your Inventory Management System: Ensure that your inventory management system supports the tracking of serial numbers so you can fully leverage their potential.
- Register Serial Numbers Upon Receipt: When products are received at the warehouse, the serial numbers should be recorded and linked to the relevant item entries in the system.
- Use Barcodes or QR Codes: Consider using barcodes or QR codes to make it easier to scan and record serial numbers quickly and accurately.
- Maintain Accurate Records: Keep your records up-to-date and ensure that any changes in ownership or location of the products are documented.
- Train Your Staff: Ensure that your employees are familiar with the procedures for handling and recording serial numbers.
Rackbeat’s Serial Number Management
Rackbeat’s WMS supports effective handling and tracking of serial numbers, making it easy to manage individual products throughout their lifecycle. Tracking your purchases and sales equipped with serial numbers allows you to trace ordered or sold items and quickly find the corresponding invoice. This saves time and reduces the risk of errors.
In the system’s “Reports,” you can find your serial number overview by clicking on “Serial Numbers.” Here you can see all items with registered serial numbers, including item numbers, item names, locations, purchase order numbers, and sales order numbers. To find an invoice, simply click on the purchase or sales order number, and the relevant invoice will be available.
