Warehouse Handheld Scanner

What is a handheld scanner used for?

A handheld scanner makes it quick and easy to:

Register goods receipt: The scanner reads the item’s barcode, so it is automatically added to your inventory in the warehouse management system.

Pick orders: Warehouse staff can scan items during picking to ensure the correct goods are shipped to the customer – while automatically updating status in both your WMS and order management.

Perform inventory counts: During physical inventory counting, the scanner allows quantities to be registered without manual entry, ensuring your inventory data is accurate and up to date.

Move goods internally: If an item is moved from one location to another within the warehouse, the scanner can register this in real time, providing a precise and updated overview in your inventory management.

Benefits of using a handheld scanner

• Reduces typing errors and manual entries 
• Increases speed in daily workflows 
• Ensures more accurate inventory data in your WMS 
• Makes mobile work easier – directly on the warehouse floor 
• Supports better customer service by ensuring fast and correct order picking 

Industries that rely heavily on handheld scanners

Handheld scanners are especially common in industries where fast and error-free handling of goods is crucial to operations and customer satisfaction. Here are some industries where scanners truly make a difference:

Wholesale and distribution: Companies with large inventory movements and complex logistics use handheld scanners to streamline order management and picking processes.

Retail: Stores and retail chains use scanners for inventory counting, receiving goods, and updating prices directly on the shop floor.

E-commerce: Online shops use scanners to ensure orders are picked quickly and correctly, helping reduce errors and returns.

Manufacturing: In production environments, scanners help track components and finished goods throughout the entire production process.

Spare parts and automotive: When handling many small items with unique product numbers, scanners are invaluable for keeping inventory under control.

What these industries have in common is the need for a reliable WMS and a well-functioning inventory management system – and the handheld scanner plays a key role in that setup.

Which scanner should you choose?

Not all scanners fit all needs, so it’s important to choose one that matches your company’s workflows and the type of order management you use. For example, you can choose between:

Bluetooth scanners: Wireless and flexible – ideal for use with smartphones or tablets, and easy to integrate with modern WMS solutions.

Industrial scanners: Built to withstand tough environments and heavy-duty use – perfect for busy warehouse floors with complex inventory systems.

Scanner apps: Use your smartphone camera as a scanner – a budget-friendly option for businesses looking to digitize without investing in extra hardware.

Ready to find the right hardware for your warehouse?

At Rackbeat, we don’t just help you with your inventory management system – we also guide you in choosing the right hardware to fit your needs. Whether you need handheld scanners, label printers, or other equipment, we make sure everything works seamlessly with your Rackbeat warehouse system.

Visit our hardware page and explore your options: