{"id":38806,"date":"2026-09-17T09:34:07","date_gmt":"2026-09-17T07:34:07","guid":{"rendered":"https:\/\/rackbeat.com\/?page_id=38806"},"modified":"2026-09-17T09:34:07","modified_gmt":"2026-09-17T07:34:07","slug":"quiz-do-you-need-an-inventory-management-system","status":"publish","type":"page","link":"https:\/\/rackbeat.com\/en\/quiz-do-you-need-an-inventory-management-system\/","title":{"rendered":"Quiz: Do you need an inventory management system?"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/dynamic-template.php","meta":{"content-type":"","inline_featured_image":false,"footnotes":""},"class_list":["post-38806","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.0 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Quiz: Do you need an inventory management system? | Rackbeat<\/title>\n<meta name=\"description\" content=\"Find out if you need an inventory management system. Take the quiz in under 2 minutes and get a personalized assessment delivered straight to your inbox.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/rackbeat.com\/en\/quiz-do-you-need-an-inventory-management-system\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Quiz: Do you need an inventory management system?\" \/>\n<meta property=\"og:description\" content=\"Find out if you need an inventory management system. Take the quiz in under 2 minutes and get a personalized assessment delivered straight to your inbox.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/rackbeat.com\/en\/quiz-do-you-need-an-inventory-management-system\/\" \/>\n<meta property=\"og:site_name\" content=\"Rackbeat\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/rackbeat.com\/en\/quiz-do-you-need-an-inventory-management-system\/\",\"url\":\"https:\/\/rackbeat.com\/en\/quiz-do-you-need-an-inventory-management-system\/\",\"name\":\"Quiz: Do you need an inventory management system? | Rackbeat\",\"isPartOf\":{\"@id\":\"https:\/\/rackbeat.com\/en\/#website\"},\"datePublished\":\"2026-09-17T07:34:07+00:00\",\"description\":\"Find out if you need an inventory management system. 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From this view, she works as the Operations and Finance Manager at WeServe, a company providing full-serviced rental agreements on their ESPOIR brand to customers in Scandinavia and the UK.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Polina and WeServe have a clear mission: To deliver the highest quality of local filtered water to thirsty and quality-conscious customers: <em>\"We work to deliver locally purified drinking water and offer filtration systems with a filtration degree of 0.1 micron, which is far higher than the standard,\"<\/em> explains Polina.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">The company mainly leases their equipment to restaurants, which means they own the equipment throughout its lifecycle and have full Operational Planning &amp; Control through the <\/span><span style=\"text-decoration: underline;\"><span style=\"color: #609ed3; text-decoration: underline;\"><a style=\"color: #609ed3; text-decoration: underline;\" href=\"https:\/\/rackbeat.com\/en\/glossaries\/supply-chain-management\/\"><span style=\"font-weight: 400;\">supply chain<\/span><\/a><\/span><\/span><span style=\"font-weight: 400;\"> from start to finish:\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\"><em>\"We have close contact with our suppliers, and we have distributors in Denmark, the UK, Norway, and Sweden,\"<\/em> she adds.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">But planning and being in control of the supply chain requires structure, overview and automation to prevent disruptions across borders. Therefore, WeServe needs a solid system to handle their <\/span><span style=\"color: #609ed3;\"><a style=\"color: #609ed3;\" href=\"https:\/\/rackbeat.com\/en\/inventory-management\/\"><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">inventory management<\/span><\/span><\/a><\/span><span style=\"font-weight: 400;\"> and operational needs.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">And that's where <\/span><span style=\"text-decoration: underline;\"><a href=\"https:\/\/rackbeat.com\/en\/\"><span style=\"font-weight: 400;\"><span style=\"color: #609ed3; text-decoration: underline;\">Rackbeat<\/span> <\/span><\/a><\/span><span style=\"font-weight: 400;\">comes into the picture.<\/span>\r\n\r\n<img class=\"alignright wp-image-26403\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2024\/10\/kontor-e8f2d09f-1.png\" alt=\"\" width=\"799\" height=\"558\" \/>\r\n\r\n&nbsp;\r\n<h2><b>A Complex Setup Requires a User-Friendly Tool<\/b><\/h2>\r\n<span style=\"font-weight: 400;\">Before Polina joined WeServe, the company was looking for a system that could support their subscription-based business model. The model means they never say goodbye to their goods, since they are not sold, and it also requires full insight into the movements of goods at various warehouses and locations.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Thus, the system had to not only handle the <\/span><span style=\"color: #609ed3;\"><a style=\"color: #609ed3;\" href=\"https:\/\/rackbeat.com\/en\/purchasing-management\/\"><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">purchasing management<\/span><\/span><\/a><span style=\"font-weight: 400;\">, <\/span><span style=\"text-decoration: underline;\"><a style=\"color: #609ed3; text-decoration: underline;\" href=\"https:\/\/rackbeat.com\/en\/order-management\/\"><span style=\"font-weight: 400;\">order management<\/span><\/a><\/span><\/span><span style=\"font-weight: 400;\"> and inventory with <\/span><span style=\"text-decoration: underline;\"><span style=\"color: #609ed3; text-decoration: underline;\"><a style=\"color: #609ed3; text-decoration: underline;\" href=\"https:\/\/rackbeat.com\/en\/product_features\/create-warehouse-locations-premium-version\/\"><span style=\"font-weight: 400;\">multiple locations<\/span><\/a><\/span><\/span><span style=\"font-weight: 400;\"> efficiently but also allow WeServe and their distributors to have the same overview to prevent operational errors.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">They chose to go with Rackbeat.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">When Polina then joined WeServe, one might think it would be quite a challenge to keep track of all the business threads with a system she didn't know.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">But, fortunately, the learning curve was surprisingly flat for her: <em><strong>\"It didn't take me long to learn Rackbeat. Of course, there's always something you can dig deeper into. But now I know what to do and where to go. So after a few weeks, you realise it offers many possibilities.\"<\/strong><\/em><\/span>\r\n\r\n<span style=\"font-weight: 400;\">And possibilities are certainly needed when you need a comprehensive overview of all the business links.<\/span>\r\n\r\n&nbsp;\r\n\r\n<img class=\"size-full wp-image-26394 alignleft\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2024\/10\/L1190501-bbc9a69d.png\" alt=\"\" width=\"800\" height=\"533\" \/>\r\n<h2><b>Accurate Inventory Numbers, Location Control and a Shared Overview<\/b><\/h2>\r\n<span style=\"font-weight: 400;\">As mentioned, Polina is the Operations and Finance Manager. This means she loves data \u2013 and even more so, correct data: <em>\"For me, the ability to extract data and being able to trust the data and inventory is so valuable.\"<\/em><\/span>\r\n\r\n<span style=\"font-weight: 400;\">Here, <\/span><span style=\"text-decoration: underline;\"><span style=\"color: #609ed3; text-decoration: underline;\"><a style=\"color: #609ed3; text-decoration: underline;\" href=\"https:\/\/rackbeat.com\/en\/product_features\/reporting-on-purchases-orders-sales-etc\/\"><span style=\"font-weight: 400;\">Rackbeat's reports<\/span><\/a><\/span><\/span><span style=\"font-weight: 400;\"> give her something to smile about, as she can always track the journey of the goods and keep an eye on the inventory values:\u00a0<\/span>\r\n\r\n<em><strong>\"I always use the reporting functions. What I look at the most are the purchasing and sales statistics, the financial inventory value report and the item ledger. These allow me to dive deep into the numbers and product movements.\"<\/strong><\/em>\r\n\r\n<span style=\"font-weight: 400;\">And even though it might seem cumbersome to get everything to match up when sitting far away from the warehouses, Rackbeat gives Polina the location management that Polina needs:\u00a0<\/span>\r\n\r\n<em><span style=\"font-weight: 400;\">\"As I mentioned: We work with one warehouse in the UK, one in Norway and two in Denmark. So I need to ensure that all our inventory is recorded correctly without discrepancies at all times. And so far, there have been no mistakes, so I am very satisfied with the workflows.\"<\/span><\/em>\r\n\r\n<span style=\"font-weight: 400;\">In this context, Polina relies on the various distributors that WeServe collaborates with. And Rackbeat facilitates a close partnership by providing the distributors with access to the inventory system:<\/span>\r\n\r\n<span style=\"font-weight: 400;\"><em>\"The distributors input the sales orders and then I double-check before any inventory changes happen, and then I book the orders. The system is set up in a way so you can use and customise it to your needs. It is very flexible and user-friendly,\"<\/em> explains Polina.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Thus, with refreshing water and clean inventory numbers in the tank, WeServe can look to new markets with peace of mind \u2013 without fear of being flooded with inventory errors:\u00a0<\/span>\r\n\r\n<em><strong>\"We aim for significant growth and to make our brand more recognizable. From an operational standpoint, I am convinced that we can continue to grow. And I would definitely recommend Rackbeat to other companies in the same situation. It's easy to use.\"<\/strong><\/em>\r\n\r\n&nbsp;","post_title":"WeServe","post_excerpt":"Planning and being in control of the supply chain requires structure, overview and automation to prevent disruptions across borders.","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"weserve","to_ping":"","pinged":"","post_modified":"2024-10-14 16:00:16","post_modified_gmt":"2024-10-14 14:00:16","post_content_filtered":"","post_parent":0,"guid":"https:\/\/rackbeat.com\/?post_type=case-stories&#038;p=26387","menu_order":0,"post_type":"case-stories","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":10051,"post_author":"2","post_date":"2022-11-24 10:28:49","post_date_gmt":"2022-11-24 09:28:49","post_content":"<!-- wp:heading -->\r\n<h2><strong>Once Upon a Time\u2026 There was busy bustling by the boards<\/strong><\/h2>\r\n<!-- \/wp:heading -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>Our story begins 10 years ago in a little toolhouse in Gilleleje, Zealand, where Ole L\u00f8vh\u00f8j founded <em>Miniservietten<\/em>. From these humble beginnings, his car chugged along the roads and delivered napkins, candy and office supplies to happy customers. However, he quickly had to put the pedal to the metal once he started selling packaging and wrapping to the restaurant and production industry. Ole then realized that he had to buy himself a larger space to store all of his products if he wanted to keep track of the growing demand.<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>Heroes in fairy tales usually start at the bottom, and our protagonists also had a steep mountain to climb when it came to their warehouse management. Ole\u2019s son, Jonas L\u00f8vh\u00f8j, recalls how the administration of the warehouse felt rather \u201cold school\u201d as they had to arrange their purchases, orders and shipments manually on a board:<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:quote -->\r\n<blockquote class=\"wp-block-quote\"><!-- wp:paragraph {\"align\":\"center\",\"fontSize\":\"medium\"} -->\r\n<p class=\"has-text-align-center has-medium-font-size\">\"<strong>We all stared at a big old whiteboard. And on this whiteboard we put Monday, Tuesday, Wednesday etc. and wrote out order confirmations for each day. Nobody really had a firm grip on orders and product availability. It was like \u201coh well, we just received this order\u201d - without anybody knowing if it was in stock or not.<\/strong>\"<\/p>\r\n<!-- \/wp:paragraph --><\/blockquote>\r\n<!-- \/wp:quote -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>Thus, the whiteboard management was a source of tremendous confusion and the warehouse conditions felt so chaotic that Jonas finally \u201chad reached the point where we seriously needed a solution to our warehouse problems - and it had to be found quickly.\u201d<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>Unfortunately, the search for a warehouse management system was a little too rushed.<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:heading -->\r\n<h2 id=\"h-endless-expenses-and-a-total-waste-of-time\"><strong>Endless Expenses and a Total Waste of Time<\/strong><\/h2>\r\n<!-- \/wp:heading -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>When you speed ahead with blinders on you risk hitting a dead end. Similarly, the warehouse management system which <em>Miniservietten<\/em> initially chose led them nowhere while causing them a myriad of headaches. Jonas describes their choice of warehouse management system as \u201cthe worst decision the company ever made.\u201d The decision, which cost them \u201ca quarter million Danish kroner\u201d and \u201c800.000 kroner in revenue,\u201d was an expensive lesson to learn. The bitter taste of money wasted was even more rancid as <em>Miniservietten<\/em> also spend a ton of time getting the system to operate properly:<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:quote -->\r\n<blockquote class=\"wp-block-quote\"><!-- wp:paragraph {\"align\":\"center\",\"fontSize\":\"medium\"} -->\r\n<p class=\"has-text-align-center has-medium-font-size\"><strong>\u201cOur warehouse system back then could not give us the correct information in terms of which products were at our disposal in the storage. Nothing ran automatically.\u201d<\/strong><\/p>\r\n<!-- \/wp:paragraph --><\/blockquote>\r\n<!-- \/wp:quote -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>So how do you come back from such a disastrous ordeal that has caused, what seems like, a financial fiasco with a ton of time totalled? At the darkest hour <em>Miniservietten<\/em> decided to look ahead rather than dwell in the past. And from this vantage point they suddenly spotted Rackbeat who was ready to the rescue.<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:columns -->\r\n<div class=\"wp-block-columns\"><!-- wp:column {\"verticalAlignment\":\"center\"} -->\r\n<div class=\"wp-block-column is-vertically-aligned-center\"><!-- wp:image {\"id\":9884,\"sizeSlug\":\"large\",\"linkDestination\":\"none\"} -->\r\n<figure class=\"wp-block-image size-large\"><img class=\"wp-image-9884\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2022\/11\/MiniserviettenLong-667x1024.png\" alt=\"\" \/><\/figure>\r\n<!-- \/wp:image --><\/div>\r\n<!-- \/wp:column -->\r\n\r\n<!-- wp:column {\"verticalAlignment\":\"center\"} -->\r\n<div class=\"wp-block-column is-vertically-aligned-center\"><!-- wp:heading -->\r\n<h2><strong>Rackbeat to the Rescue<\/strong><\/h2>\r\n<!-- \/wp:heading -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>The pathway to Rackbeat was, understandably so, filled with a bit of hesitancy for <em>Miniservietten<\/em>. Because if you burn your hand on the stove, you don\u2019t put your entire head in the oven afterwards. So the decision to try out a new warehouse management system was not an easy one to make:<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:quote -->\r\n<blockquote class=\"wp-block-quote\"><!-- wp:paragraph {\"align\":\"center\",\"fontSize\":\"medium\"} -->\r\n<p class=\"has-text-align-center has-medium-font-size\"><i><strong><span style=\"font-weight: 400;\">\u201c<\/span><\/strong><\/i><span style=\"font-weight: 400;\"><strong>Do we continue to suffer the losses? Or do we try to see if we can get out of this mess. We reached the conclusion that we had to try something new. And that\u2019s where you got into the mix.\u201d<\/strong><\/span><i><strong><span style=\"font-weight: 400;\">\u00a0<\/span><\/strong><\/i><\/p>\r\n<!-- \/wp:paragraph --><\/blockquote>\r\n<!-- \/wp:quote -->\r\n\r\n<!-- wp:paragraph -->\r\n<p><span style=\"font-weight: 400;\">What helped Ole and Jonas take the leap and try Rackbeat\u2019s warehouse management solution was both positive reviews and great customer service. When Jonas called Rackbeat he felt that <em>Miniservietten <\/em>was taken care of from the very first conversation as they talked about \u201ceverything from A to Z.\u201d This assured him that Rackbeat\u2019s system could adapt to Miniservietten\u2019s needs.<\/span><\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p><span style=\"font-weight: 400;\">From that point on, the entire operation has been run painlessly. Jonas namely experienced an \u201conboarding which was brilliant\u201d and \u201cfrom the very first day the system was set up for us it has worked flawlessly.\u201d Finally, <em>Miniservietten<\/em> could once and for all turn their backs to the whiteboard and the endless expenses as their warehouse management started to flow effortlessly in Rackbeat\u2019s digital system:<\/span><\/p>\r\n<!-- \/wp:paragraph --><\/div>\r\n<!-- \/wp:column --><\/div>\r\n<!-- \/wp:columns -->\r\n\r\n<!-- wp:quote -->\r\n<blockquote class=\"wp-block-quote\"><!-- wp:paragraph {\"align\":\"center\",\"fontSize\":\"medium\"} -->\r\n<p class=\"has-text-align-center has-medium-font-size\"><strong>\u201cThere\u2019s plenty of stuff we don\u2019t have to do manually now. Booking a shipment - that is so automatic. And the picking and packing stuff - that\u2019s so easy on the phone. So this process of picking, packing and shooting an order out the door - that\u2019s a breeze now, ain\u2019t it? We are saving sooo much time, it\u2019s insane!\u201d<\/strong><\/p>\r\n<!-- \/wp:paragraph --><\/blockquote>\r\n<!-- \/wp:quote -->\r\n\r\n<!-- wp:paragraph -->\r\n<p><span style=\"font-weight: 400;\"><em>Miniservietten<\/em> thus found the coordinates to the path out of the stormy weather, which swallowed both time and money, once they boarded the Rackbeat ship. After Rackbeat helped them ashore, their pockets have been filled with a whole lot of energy and capital which means that they dare dream big. Jonas states that they are even looking to scale their business:<\/span><\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:quote -->\r\n<blockquote class=\"wp-block-quote\"><!-- wp:paragraph {\"align\":\"center\",\"fontSize\":\"medium\"} -->\r\n<p class=\"has-text-align-center has-medium-font-size\"><span style=\"font-weight: 400;\"><strong>\u201cWe have saved a lot of money on warehouse management. The former warehouse system providers could not help us grow, but Rackbeat can.\u201d<\/strong><\/span><\/p>\r\n<!-- \/wp:paragraph --><\/blockquote>\r\n<!-- \/wp:quote -->\r\n\r\n<!-- wp:paragraph -->\r\n<p><span style=\"font-weight: 400;\"><em>Miniservietten <\/em>will also soon be registered as an ApS-company in which Jonas will be a co-owner, while they are looking to \u201cshoot up the revenue numbers by 2,5 million Danish kroner.\u201d As a consequence, once <em>Miniservietten <\/em>found the right warehouse management tool, they turned the tides and stopped pushing profits into a porous pool and wasting endless man-hours in front of a whiteboard. With a brighter view in their scope, you can really say that <em>Miniservietten<\/em> went from wasting time on a whiteboard to a technological triumph.<\/span><\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:heading -->\r\n<h2 id=\"h-do-you-want-to-save-time-money-and-order-headaches-too-book-a-free-rackbeat-presentation\"><strong>Do You Want to Save Time, Money and Order Headaches too? Book a Free Rackbeat Presentation<\/strong><\/h2>\r\n<!-- \/wp:heading -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>If you, like Miniservietten, want to get rid of time waste as well as slow and unpredictable order, purchasing and sales processes, then we have just the remedy you're looking for.<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>You can namely book one of our most prominent inventory experts who will show you the Rackbeat-ropes - solely based on your business needs and set-up.<\/p>\r\n<!-- \/wp:paragraph -->\r\n\r\n<!-- wp:shortcode -->\r\n<p>[hubspot type=cta portal=20251362 id=27be4fdd-8529-431d-9b4a-6a616edcbd27]<\/p>\r\n<!-- \/wp:shortcode -->\r\n\r\n<!-- wp:paragraph -->\r\n<p>&nbsp;<\/p>\r\n<!-- \/wp:paragraph -->","post_title":"Miniservietten","post_excerpt":"Miniservietten is a family business that sells everything from candy to packaging for the production industry.","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"miniservietten","to_ping":"","pinged":"","post_modified":"2023-10-09 07:42:53","post_modified_gmt":"2023-10-09 06:42:53","post_content_filtered":"","post_parent":0,"guid":"https:\/\/rackbeat.com\/case-stories\/miniservietten-2\/","menu_order":0,"post_type":"case-stories","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":13384,"post_author":"2","post_date":"2023-04-25 13:57:04","post_date_gmt":"2023-04-25 12:57:04","post_content":"<h2>Stability and Tailwind on the Deck of e-conomic<\/h2>\r\nSince the turn of the millennium, the Danish company Seacom, with Carl-Johan Jensen at the helm, has helped ships reach the harbors of the world with the assistance of their communication systems. The systems connect captains and crew members by allowing vital information to flow freely through the many floors of the vessels. Thus, products, passengers and crew can return to land unscathed and on time.\r\n\r\nAnd it is no exaggeration to state that the compass of Seacom points in all directions of the seven seas. As Carl-Johan notes, Seacom\u2019s route goes from the headquarters in Aabyhoj to the manufacturing in Stovring, both Jutland, Denmark, to the installation contractors in Holland.\r\n\r\nFrom there, the systems board ships in Europe, Asia and North America:\r\n\r\n\u201cWe ship to the whole world. This thing behind me is going to Malaysia. In a minute, I\u2019m sending spares to Florida. But the market is dominated by the many shipyards in Norway. We do our manufacturing in Stovring, where we also have a warehouse, and from there we send our products to Holland. And then I have my office warehouse right here. I also have a company that manufactures my headsets. So I basically have three main locations to manage.\u201d\r\n\r\nDue to this international framework of Seacom\u2019s business, they need structure to manage the order flow. And to help uphold this, Carl-Johan has used e-conomic\u2019s inventory management system as an anchor for a long time:\r\n\r\n\u201cMy experience with e-conomic has been very good. I think it has been an amazing to system to work with, actually. With e-conomic, it is obvious that somebody sat down and said: \u2018Let\u2019s make a little, user-friendly system for all the small businesses.\u2019\u201d\r\n\r\n<img class=\"alignright size-full wp-image-13388\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2023\/04\/SeaCom-1-1.png\" alt=\"\" width=\"1900\" height=\"1200\" \/>\r\n\r\nYet, life at sea is volatile. Out of a clear blue sky, a storm will quickly follow the rays of the sun, causing spindrift on the deck and toss and turns of the ship. In the same way, the realities of the tech world can alter and change the terms of your business in a second.\r\n\r\nIn the scope of his binoculars, fundamental changes for Seacom also start to emerge for Carl-Johan.\r\n<h2>At Sea in a New Vessel and Unknown Waters<\/h2>\r\nJust as everything seems peaceful on the deck, Carl-Johan receives an e-mail in his inbox. The message was clear:\r\n\r\n\u201cWe have listened to you. And we will replace our IMS solution with the more functional IMS by Rackbeat. This means that the old IMS by e-conomic will shut down on the 31st of December, 2023.\u201d\r\n\r\nWhen you suddenly have to re-arrange your workflows and learn a completely new system, your first reaction will often be affected by some animosity.\r\n\r\nCarl-Johan also feels a tinge of annoyance as he reads the news - notably the idea of having to make sure his ocean of data won\u2019t fall overboard in the moving process:\r\n\r\n\u201cRight then and there I thought \u2018Oh no, oh no - that\u2019s two weeks of hard work transferring data.\u2019 And then there are all the layouts of order confirmations, invoices and credit notes. So it was a heavy message to absorb. You know that you don\u2019t just simply change systems without a fight.\u201d\r\n\r\nThus, it seems like a time-consuming learning and installation process lies ahead. Especially since Carl-John already is painfully familiar with how much can go wrong when you have to integrate a new system - as he struggled with C5 years ago: \u201cYou\u2019re looking at some hard work ahead of you. With C5, it was impossible to get started without hiring a technician for 14 days.\u201d\r\n\r\nAs a consequence, the transition from e-conomic to Rackbeat could easily make Seacom capsize if the user-friendliness and the start-up help weren\u2019t optimal.\r\n\r\nOn the other hand, Carl-Johan could also find a nice surprise for himself when he set sail with his new inventory management system.\r\n\r\nBecause he does see areas that need some improvement in e-conomic\u2019s IMS such as \u201cthe contents of the individual product cards were rather simple\u201d and it can also be a challenge to make things \u201cpresentable in your offers.\u201d\r\n\r\nHe was also still very fond of e-conomic\u2019s ERP system - and they were recommending Rackbeat, after all.\r\n\r\nSo, will Carl-Johan make it through the storm and return safely on land?\r\n<h2>On the Right Course with Rackbeat<\/h2>\r\nCarl-Johan quickly realizes that the stormy fronts that could have hit Seacom have been called off when he gets in contact with the system and one of Rackbeat\u2019s IMS experts. He is namely giving a lifebuoy consisting of assisted migration - which can be seen as a U-haul for people without an inventory management roof over their heads.\r\n\r\nCarl-Johan describes the process like this:\r\n<blockquote><strong>\u201cI have received some great support - it has been amazing. First, I went to a very insightful webinar that gave me a good feel for the system. Then, I said \u2018go\u2019 to one of the technicians who assisted and helped me move important data from my customers and product fields. After this, I got the chance to skim through the dashboards and settings, so I could say, for example: \u2018I want all my languages to be English.\u201d And then the technician did it for me. My assistance has been priceless.\u201d<\/strong><\/blockquote>\r\n<img class=\"alignright size-full wp-image-13392\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2023\/04\/SeaCom-Man-1.png\" alt=\"\" width=\"2500\" height=\"1667\" \/>\r\n\r\nTherefore, the move has proved \u201cmuch easier than expected\u201d and the \u201ctransition relatively simple.\u201d Carl-Johan can therefore use his inventory management system \u201c24 hours\u201d after the assisted migration.\r\n\r\nHere, he realizes that Rackbeat is quite intuitive and user-friendly as it resembles e-conomic\u2019s structure and logic:\r\n<blockquote><strong>\u201cI have used e-conomic\u2019s IMS and order management for quite some time. I know how my software when I see it. And these two systems look quite alike - for the most part. The difference isn\u2019t that big and I just get used to it. Now, it all runs smoothly.\u201d<\/strong><\/blockquote>\r\nToday, Rackbeat acts as a link between the warehouses, manufacturing and installation in Aabyhoj, Stovring and Holland, and Carl-Johan utilizes most of the functions in his workflows.\r\n\r\nHowever, where Rackbeat really gets the job done is when it\u2019s time to send out offers with images attached, which is \u201csomething the customers love,\u201d and these are then converted into the orders that the ships receive around the world.\r\n\r\nThus, following a little assistance with the IMS move and a brief period of getting used to the new system, there are no functions that Carl-Johan misses from his old inventory management system.\r\n\r\nTherefore, he would recommend other e-conomics users to jump aboard Rackbeat rather than seek new solutions as \u201cit is really unnecessary to look for alternative systems.\u201d To him, Rackbeat has become \u201cindispensable\u201d and \u201cthe most important tool\u201d in his repertoire.\r\n\r\nAs a consequence, Seacom is on a safe journey with Rackbeat at the bridge.\r\n\r\n&nbsp;\r\n\r\n&nbsp;\r\n\r\n&nbsp;\r\n\r\n&nbsp;","post_title":"Seacom","post_excerpt":"Seacom offers communication systems to ships worldwide so products and crew members can reach the shores safely. \r\n","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"seacom","to_ping":"","pinged":"","post_modified":"2023-10-09 07:38:13","post_modified_gmt":"2023-10-09 06:38:13","post_content_filtered":"","post_parent":0,"guid":"https:\/\/rackbeat.com\/?post_type=case-stories&#038;p=13384","menu_order":0,"post_type":"case-stories","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":12896,"post_author":"2","post_date":"2023-03-27 12:57:39","post_date_gmt":"2023-03-27 11:57:39","post_content":"<h2><strong>The Storage Placed in the Arms of Nature<\/strong><\/h2>\r\nThe sky is greyish, the mud on the ground feels nearly solid and the temperature seems well above the freezing point at the 18.000 square meters outdoor storage facility in N\u00e6stved, Zealand. This provides the perfect conditions for Lars Ingemann, who owns the manufacturing company HC Betonelementer, to begin his immense concrete production. Out here, you are a slave to the wayward mood of the weather gods as they can halt your business at any minute:\r\n\r\n\u201cWhen your manufacturing is paused, you look at huge losses because you don\u2019t get to produce what you expected. For example, we were really affected by the frost, and when it is too cold, the concrete won\u2019t harden. Then we are stuck. So simple. So we are really dependent on the weather.\u201d\r\n\r\nBut Lars, who took over the 22-year-old business last year as it needed \u201ca fresh young lad,\u201d is very hands-on, as he likes to say. He fights the cold with fan heathers and when his eyes tell him that it is time to reorder \u201c500 tons of stone,\u201d he calls the supplier directly. And it doesn\u2019t seem like Lars is rattled by a little adversity based on how he handled inheriting a heavy, overloaded inventory:\r\n\r\n\u201cI had a lot of surplus manufactured items from the previous owner we needed to get rid of. 400 tons we needed to scrap. So, I had to do a lot of cleaning around here because you need structure, right?\u201d\r\n\r\n<img class=\"alignright size-full wp-image-12877\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2023\/03\/BetonLars4.png\" alt=\"Lars Ingemann p\u00e5 sit udend\u00f8rslager.\" width=\"2000\" height=\"1500\" \/>\r\n\r\nThis notion of having structure is important to Lars. Yet, even though many tasks can be performed manually, he knows that if the concrete is to be grouted on time, then you need to systematize your business. Whereas the former owner sent his administrative work to his accountant or managed the manufacturing from a board, Lars was familiar with the advantages of using a software system to help smooth the operations.\r\n\r\nNow, there are plenty of tech solutions on the market. So which one do you choose?\r\n<h2><strong>A New Inventory System in Line<\/strong><\/h2>\r\nLars wasn\u2019t a complete novice when it comes to technological aid as he had worked with several systems, such as Navision and Uniconta. Yet, the most reliable software to him was e-conomics\u2019 system:\r\n\r\n\u201cI was very fond of e-conomic. So I wanted to find a system where I could apply the knowledge I have picked up from my tenure with them. Something that could be integrated with their system.\u201d\r\n\r\nTherefore he gave them a call to hear if they had something that could help him out with systematizing the stock of finished goods, manufacturing, invoicing and his order management. And, surprisingly, the e-conomic salesperson pointed to something called \u201cRackbeat\u201d rather than e-conomic\u2019s own inventory solution, which would soon be excluded from the product line:\r\n\r\n\u201cThe guys at e-conomic told me that their system wasn\u2019t really the best in the business, but that they had a module called Rackbeat instead. So I researched the market a bit. However, Rackbeat was the only system that complemented e-conomic perfectly.\u201d\r\n\r\nAs a result, Lars bought himself a new inventory management system following his conversation with e-conomic. But, just as you can\u2019t forge a concrete edge on your first day at vocational school, you need some training to be fully confident with your new software. And even though Lars had explored all corners of the ocean when it comes to software solutions, he was rather surprised when he first took a dive into Rackbeat:\r\n\r\n\u201cI didn\u2019t feel it resembled anything I knew from before. It didn\u2019t look like e-conomic and it didn\u2019t look like Navision. Neither could I find any similarities with Concord at first glance. And from what I remember, it didn\u2019t look like a Visma product either.\u201d\r\n\r\nWhen your boat is sailing in unfamiliar waters, it may seem a bit uncertain that you\u2019ll make it all the way home safely. Hopefully, Rackbeat would prove to be an asset rather than another obstacle like the Danish winter.\r\n\r\nHow would it all pan out for Lars?\r\n<h2><strong>Rackbeat Cements the Efficient Manufacturing<\/strong><\/h2>\r\nEven though Lars is not afraid to take matters into his own hands, he also realizes that good support is not something to frown upon. Therefore, he decides to contact Rackbeat\u2019s customer success in order to hit the ground running with his new system. It must be added that, for Lars, it is alfa omega \u201cto speak to a real human being\u201d rather than argue with a chat for hours. And this is where Rackbeat stands out in a tech world where automatization is king, as Lars is guided by a person of flesh and blood from the very beginning:\r\n<blockquote><strong>\u201cRackbeat is special! I wasn\u2019t paid to say this; but, the support I got was truly outstanding. I was met by a person who really took his time and listened, which was really needed, as I had some minor issues at the beginning. Yet, we had a good, long talk and then we solved them. I was never told: \u2018Don\u2019t call us anymore.\u2019\u201d<\/strong><\/blockquote>\r\nThus, after Lars received a little bit of help and got used to his new workflows, he could reap the benefits of the new system. It seems like it has become an integrated part of HC Betonelementer today, as Lars laconically answers \u201ceverything,\u201d when he is asked about what he uses Rackbeat for.\r\n\r\nHowever, since Lars is not ungenerous with his words or shy, he also elaborates a bit on this. He explains how Rackbeat has a positive impact on most aspects of his business - from the offer-making and creation of orders to the manufacturing process and invoicing:\r\n<blockquote><strong>\u201cWe don\u2019t sell anything that hasn\u2019t been created in Rackbeat. None at all. Because, in Rackbeat, we can always go back and check what we send to the customer half a year ago, for instance. What did he pay and what measurements did the items have? I always create offers in Rackbeat, as well. And if the customer accepts an offer, I will change its status to an order.<\/strong>\r\n\r\nThen, I carry the order into Rackbeat where I can craft something called a \u2018manufacturing order.\u2019 And it describes exactly what I have sold and the dates of delivery for the orders. All the invoices are created in Rackbeat and all the finished products are also created in Rackbeat.\u201d<\/blockquote>\r\n<img class=\"alignright size-full wp-image-12889\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2023\/03\/BetonLars3.png\" alt=\"Cementblander\" width=\"2000\" height=\"1500\" \/>\r\n\r\nToday, both Rackbeat and Lars\u2019 manufacturing run smoothly, which means that Lars doesn\u2019t need to seek assistance in customer success any longer. However, it is nice to know that there always is somebody who will lend him an ear when he needs to talk:\r\n<blockquote>\u201cI don\u2019t call so much anymore. It was mostly in the beginning. But I know that you will answer the phone if I decide to call you. You never leave me hanging. Now, I only speak to the support once a month when I call to hear whether they have done their homework and handed in their school assignments. If they have been kind to their mothers when they visit them.\u201d<\/blockquote>\r\nYet, even though Lars is filled with satisfaction, \u201cI started with Rackbeat from day one and I haven\u2019t regretted it one bit,\u201d he still offers suggestions for new features and improvements during his friendly conversations with customer success. Both he and Rackbeat are namely fully focused on optimizing their products so they are ready for the future.\r\n\r\nAnd Lars is completely convinced that the developers at Rackbeat will deliver the goods: \u201cOne day I will have all my wishes fulfilled - I am certain of that: Because Rackbeat never lets me down.\u201d\r\n\r\n&nbsp;\r\n\r\n&nbsp;\r\n\r\n&nbsp;\r\n\r\n&nbsp;","post_title":"HC Betonelementer","post_excerpt":"HC Betonelementer is a manufacturing company that crafts strong concrete elements for customers who seek stability and quality.\r\n","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"hc-betonelementer","to_ping":"","pinged":"","post_modified":"2023-10-09 07:40:00","post_modified_gmt":"2023-10-09 06:40:00","post_content_filtered":"","post_parent":0,"guid":"https:\/\/rackbeat.com\/?post_type=case-stories&#038;p=12896","menu_order":0,"post_type":"case-stories","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":24926,"post_author":"2","post_date":"2024-08-21 10:20:26","post_date_gmt":"2024-08-21 08:20:26","post_content":"<h2><b>The Close-Knit Connection Between India and Denmark<\/b><\/h2>\r\n<span style=\"font-weight: 400;\">In a shop just north of Copenhagen, Henrik and his partner Anjali run the business Masala, where they sell unique textile products such as clothing, cushions, and bedding from India. It all started as a hobby project 15 years ago, but today it is a full-time occupation for the couple, who have managed to create a successful business by combining creativity and business acumen.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">The daily operations require close collaboration with <\/span><span style=\"color: #609ed3;\"><a style=\"color: #609ed3;\" href=\"https:\/\/rackbeat.com\/en\/glossaries\/key-supplier\/\"><span style=\"font-weight: 400;\">key suppliers<\/span><\/a><\/span><span style=\"font-weight: 400;\"> throughout India.<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Anjali creates the desired designs, which are sent to a supplier, who then receives the handwoven fabric from various local subcontractors, after which the finished products are transported to Denmark:<\/span>\r\n\r\n<span style=\"font-weight: 400;\">\"We make measurement charts, and then samples are sent back and forth, and we receive samples to ensure that we get exactly what we want,\" explains Henrik.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">This thorough process, which often takes place over several stages when developing new products, can seem daunting, especially with only four hands running the business.<\/span>\r\n\r\n&nbsp;\r\n<h2><b>A Small Team with Many Responsibilities<\/b><\/h2>\r\n<span style=\"font-weight: 400;\">Running Masala means that Henrik and Anjali have to take on many hats: \"Well, you\u2019re looking at the man who does everything; we have no accountant or auditor, I handle it all. We do the bookkeeping every morning, so the accounts are updated daily,\" says Henrik.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Besides the physical store, the webshop, and about 100 wholesale customers, they also have to manage three different storage spaces: \"We have about 200 square meters spread across two warehouses here, and then we have the transporter in Glostrup at the buffer warehouse.\"\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Despite the many challenges, the duo manages to keep an overview of their roughly 5000 products: \"I think we have nearly 5000 products in our webshop at the moment. We have a lot of products. We work with unique products - a nightmare to keep track of.\"\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">But Masala's <\/span><span style=\"color: #609ed3;\"><a style=\"color: #609ed3;\" href=\"https:\/\/rackbeat.com\/en\/inventory-management\/\"><span style=\"font-weight: 400;\">inventory management<\/span><\/a><\/span><span style=\"font-weight: 400;\"> can't rely on elbow grease and manual labor alone.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Therefore, in addition to an accounting system, POS, and webshop, a solid <\/span><span style=\"color: #609ed3;\"><a style=\"color: #609ed3;\" href=\"https:\/\/rackbeat.com\/en\/\"><span style=\"font-weight: 400;\">inventory system <\/span><\/a><\/span><span style=\"font-weight: 400;\">is needed to keep track of all purchases, stock levels, and invoices. And Masala had that.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Until it shut down...<\/span>\r\n\r\n<img class=\"alignright size-full wp-image-25142\" src=\"https:\/\/rackbeat.com\/wp-content\/uploads\/2024\/08\/IMG_6519.jpg\" alt=\"\" width=\"1280\" height=\"800\" \/>\r\n\r\n&nbsp;\r\n<h2><b>Transition to Rackbeat: From Skepticism to Success<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/h2>\r\n<span style=\"font-weight: 400;\">Henrik was close to a breakdown when he was informed that their inventory system from e-conomic would cease to exist:<\/span>\r\n\r\n<span style=\"font-weight: 400;\">\u00a0\"I was about to jump out the fourth-floor window when you told us that e-conomic's Warehouse was shutting down back then, and we had to switch to Rackbeat.\"\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">But the transition turned out to be quite smooth, as Rackbeat was easy and intuitive for Henrik to work with:\u00a0<\/span>\r\n<blockquote><strong>\"I tested it first, and it has been very painless. And Rackbeat is very similar to e-conomic in its user interface and the tasks you work with. Rackbeat has worked from day one, so we are very satisfied.\"\u00a0<\/strong><\/blockquote>\r\n<span style=\"font-weight: 400;\">This smooth transition from one inventory system to another means that Rackbeat has now become part of the core of Masala's operations: \u201cWe use Rackbeat across the board: from inventory management and purchasing to invoicing - everything! It is our nerve, you could say.\u201d\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">Henrik also highlights the support, which is ready to assist when questions arise regarding workflows:\u00a0<\/span>\r\n<blockquote><strong>\"I've contacted your support five times since November, approximately. It hasn\u2019t been much. The people in your support team know what they're talking about - it's a pleasure. And it's free support, which is certainly not the case when we looked at many of your competitors.\"\u00a0<\/strong><\/blockquote>\r\n<span style=\"font-weight: 400;\">So it\u2019s safe to say that Rackbeat has gone from being nerve-wracking to being the very nerve of Masala. The business is growing, so the future looks bright.\u00a0<\/span>\r\n\r\n<span style=\"font-weight: 400;\">But should Henrik unexpectedly lose his desire to run the business, there\u2019s always an open position in Carlsberg Byen at Rackbeat: <\/span>\r\n\r\n<span style=\"font-weight: 400;\">\u201cI\u2019ve been working with Rackbeat since November, and I actually think I\u2019m pretty good at it. So just give me a call if you need any help.\"<\/span>","post_title":"Masala","post_excerpt":"","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"masala","to_ping":"","pinged":"","post_modified":"2024-08-21 10:21:29","post_modified_gmt":"2024-08-21 08:21:29","post_content_filtered":"","post_parent":0,"guid":"https:\/\/rackbeat.com\/?post_type=case-stories&#038;p=24926","menu_order":0,"post_type":"case-stories","post_mime_type":"","comment_count":"0","filter":"raw"}]}],"custom_head_script":""},"_links":{"self":[{"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/pages\/38806","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/comments?post=38806"}],"version-history":[{"count":5,"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/pages\/38806\/revisions"}],"predecessor-version":[{"id":38811,"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/pages\/38806\/revisions\/38811"}],"wp:attachment":[{"href":"https:\/\/rackbeat.com\/en\/wp-json\/wp\/v2\/media?parent=38806"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}