When you receive goods from a supplier, it’s crucial to register them correctly — so your inventory stays accurate and you avoid errors in both operations and accounting.
With Goods Receipts in Rackbeat, you can register received items directly from your purchase orders or via your supplier invoice. This means your goods are added to inventory when they are actually received — and you keep full visibility throughout the process.
A goods receipt is the action where you confirm that your products have arrived – while ensuring they are added to your inventory in Rackbeat.
This makes goods receipts an important part of your purchasing flow, because you get:
• Updated inventory levels immediately
• Documentation linked to the purchase
• Better control over quantities, locations, and product data
Receive goods directly from your purchase orders
Once you’ve created a purchase order, receiving the goods should be just as easy.
In Rackbeat, you can register receipts directly from the purchase order overview, allowing you to quickly:
• Mark a purchase order as ready for receipt
• Check contents and quantities
• Complete the receipt in just a few clicks
This is especially useful when your warehouse is busy – or when you receive goods continuously throughout the week.
Adjust the receipt to match reality (not the other way around)
Deliveries don’t always arrive exactly as planned. Some items may arrive in multiple shipments – and other times you may receive fewer, more, or different items than expected.
That’s why Rackbeat allows you to easily adjust the receipt if you, for example:
• Have not received all items yet
• Need to correct quantities
• Need to change the receiving location
• Need to remove a product line
This ensures your inventory reflects what has actually been received – not just what was ordered.
Sometimes it makes sense to document a delivery — for example if packaging is damaged, an item is defective, or you simply want to save proof for later.
That’s why you can add photos to a goods receipt, which will be linked directly to the relevant purchase order.
This makes it easier to:
1. follow up on errors and discrepancies
2. keep the full history in one place
3. avoid uncertainty if questions arise later
