When you receive goods from a supplier, it’s crucial to register them correctly — so your inventory stays accurate and you avoid errors in both operations and accounting.
With Goods Receipts in Rackbeat, you can register received items directly from your purchase orders or via your supplier invoice. This means your goods are added to inventory when they are actually received — and you keep full visibility throughout the process.
A goods receipt is the action where you confirm that your goods have arrived — while ensuring they are added to inventory in Rackbeat.
This makes Goods Receipts an important part of your purchasing workflow, because you get:
– Updated inventory levels immediately
– Documentation linked to the purchase
– Better control of quantities, locations, and item data
Receive goods directly from your purchase orders
Once you’ve created a purchase order, receiving goods should be just as simple.
In Rackbeat, you can register Goods Receipts directly from your purchase order overview, so you can quickly:
– mark a purchase order as ready to receive
– review contents and quantities
– complete the goods receipt in just a few clicks
This is especially useful when your warehouse is busy — or when you receive deliveries continuously throughout the week.
Adjust the goods receipt to match reality (not the other way around)
Deliveries don’t always arrive exactly as planned. Some items arrive in multiple shipments — and sometimes you receive fewer, more, or different items than expected.
That’s why Rackbeat makes it easy to adjust the goods receipt if you, for example:
– haven’t received all items yet
– need to correct quantities
– need to change the receiving location
– need to remove an order line
This way, your inventory reflects what was actually received — not just what was originally ordered.
Sometimes it makes sense to document a delivery — for example if packaging is damaged, an item is defective, or you simply want to save proof for later.
That’s why you can add photos to a goods receipt, which will be linked directly to the relevant purchase order.
This makes it easier to:
1. follow up on errors and discrepancies
2. keep the full history in one place
3. avoid uncertainty if questions arise later
