From Excel Chaos to Growth: How DelsouX Gained Control of Their Inventory with Rackbeat

The story of DelsouX begins in Ramesh Delsouz’s childhood bedroom, where a pair of Adidas sneakers was resold at a profit – and soon the sneaker collection under the bed grew into a business with a webshop, warehouse, and big ambitions.

But growth also brought challenges. Excel, which at first seemed like a simple solution for inventory management, quickly became a roadblock.

When Excel Couldn’t Keep Up

“We started with what we call an Excel solution. It just became a lot of manual work, and it was hard for us to make sense of it all. Excel started slowing down. It became difficult to search because suddenly there was so much data,” says Qais Delsouz.

For a company with many unique products – often just one of each – it became unmanageable to keep track of profit, stock levels, and orders in spreadsheets. Every single order required manual updating, which consumed time the brothers would rather have spent running and growing the business.

“We simply had to get more structure into the processes to keep up,” says Qais.

A Chance Encounter with Rackbeat

The solution turned up quite unexpectedly. During a break on Facebook, a Rackbeat ad popped up that caught Qais’ attention:

“I downloaded their e-book, read it through, and thought it sounded really exciting. Especially since we had just built the new webshop in Shopify. So, it made perfect sense to look into an inventory management system.”

From Manual Frustration to Efficient Workflows

The switch from Excel to Rackbeat quickly paid off:

• Less manual work and fewer errors
  “Things are just there! Rackbeat takes a heavy workload off our shoulders. Now we don’t even think about bookkeeping – we know it all happens automatically in the background.”

• Better integrations
  “The cool thing about Rackbeat is: We have a webshop, we have Rackbeat, and we have an accounting system. Rackbeat sits in the middle and acts as a mediator. It saves us a lot of time.”

• Faster order processing
  “Previously, we spent 20 minutes handling an order. Now it takes between 5–10 minutes.”

• Scalability and growth
  “We started with 200 products, and I can see on Rackbeat’s dashboard that today we’re at over 1,000 products.”

A Bright Future Without Spreadsheets

For DelsouX, Rackbeat became more than just a tool – it became a growth driver. With automation, integration, and overview, the brothers could free up time, handle more products, and focus on realizing their dream: becoming Denmark’s largest pre-owned shop for clothing, accessories, and sneakers.

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