Free Inventory Management Template: Get Control of Your Stock in Excel

Is your inventory getting out of hand – and are you still trying to keep track of everything with stacks of paper, scattered notes, or guesswork?

Then it might be time to take the first step towards a more structured inventory management.

But you don’t need to invest in an advanced system from day one. Sometimes, a simple Excel spreadsheet is enough to bring clarity in the short term. 

And to make things easier for you, we’ve created a free Excel inventory template, ready for download.

But before you hit download, let’s start from the top:

Why Use Excel for Inventory Management?

Excel is a powerful tool when it comes to structure and calculations. And if you already have it installed, there’s no extra cost. With a solid template, you can:

• Get an overview of all your items and their stock status
• Easily register stock ins and outs
• Minimize errors and double entries
• Avoid empty shelves or overstocking by improving your purchasing management

An Excel inventory sheet can be especially useful for small businesses and entrepreneurs who aren’t ready to invest in a full-fledged inventory management system – also known as a WMS. Maybe you’re still in the startup phase, have a limited product range, or just need a simple tool to get control over basic stock movements.

In short, this template is made for you if you:

• Have a small inventory with few movements, but want to work more systematically
• Run a webshop, a workshop, a small retail stock – or simply need an overview
• Aren’t ready for a digital inventory system yet
• Want to test your needs before upgrading

Here’s What You Get with Our Free Excel Inventory Template

When you download the template, you’ll receive a spreadsheet that’s ready to use – with built-in formulas and fields to guide you. You can:

• Create your own products and categories
• Enter stock levels, minimum stock and reorder points
• See alerts when stock levels are low
• Track your inventory movements continuously

Excel Is Great – But Not Always Enough

Over time, you might need automated stock updates, integrations with your webshop or accounting system, or access for multiple users – and that’s where Excel might fall short.

But the template is the perfect starting point for identifying your needs – and even figuring out when it’s time to switch to a dedicated system like Rackbeat.

If you’d like to learn more about how inventory management systems can support your business – and how to run your inventory more efficiently in general – feel free to sign up for our monthly newsletter: